If you’re on Twitter, you may be familiar with the #PRFail hashtag people use to share the worst public relations communications they find. If you’re not familiar with it, #PRFail is a hashtag that categorizes the worst public relations misfires that journalists and industry professionals come across. Take a look at the examples below:

PR Jargon # 1

PR Jargon #2

As a public relations professional, I find these tweets somewhat offensive, pretty hilarious and extremely helpful. Even though our journalist counterparts are poking fun at us, when they share these tweets, we learn what not to say or do when pitching.

One practice to avoid when communicating with journalists is including overused jargon in your press release. Take a look at the list below for 20 PR-jargon words that we would be better off eliminating from our vocabulary.

20 PR Jargon Words Communications Pros Should Avoid

  1. Leverage
  2. Turnkey
  3. Utilize
  4. Revolutionary
  5. Synergy
  6. World-leading
  7. Game-changer
  8. Cutting-edge
  9. Leader
  10. Providing solutions
  11. Astonishing
  12. Seamless
  13. Groundbreaking
  14. Hotly anticipated
  15. Iconic
  16. Optimized
  17. Yield
  18. Streamline
  19. Disrupt [an industry]
  20. Leading provider

Cut PR Jargon & Get to the Point

When we first started using words like these in communications, they truly had meaning; however, today these words have been overused to the point that they’ve lost their initial meaning. Journalists receive pitches that describe “revolutionary broccoli” or a “hotly-anticipated pen.” These kinds of pitches have numbed journalists to the true meaning behind these fancy-sounding words, so when we do pitch a game-changing stand-up desk, the phrase ‘game-changing’ does little to convince journalists of the desk’s value.

Instead of using PR jargon like the list above, let the facts speak for themselves in your communications. If you truly have a product that streamlines processes, tell the journalist how your product does this. If your company is a world-leader in education, then provide facts that back up your claim.

By cutting jargon and sticking with compelling facts, your communications will convey the status of being astonishing or cutting-edge without the direct use of this jargon.

Do you have any words you would add to the list? Let us know by tweeting @RisdallPR. Check out the latest #PRFail tweets here.

Photo credit: Gavin Llewellyn

Follow-up calls are an essential public relations tactic to earn media coverage for your company or your clients. Although the majority of reporters prefer email, connecting with them via phone is the best way to sell your story idea and determine whether a journalist is interested in covering it.

Follow these four tips to get the most out of your time on the phone with the media.

Never ask if the reporter got your news release

Chances are likely they received your release, read it and took an appropriate action for whether or not they want to cover the story. Asking reporters whether they received your release irks them because it wastes their time.

Instead of asking if they read your release, jump straight into your story idea with the most compelling news angle for that publication’s audience. This shows the reporter you are well-versed in the topic and publication you’re pitching, and you value their time on the phone.

Always ask if it’s a good time to talk

This has been the best piece of advice I’ve received so far in my career. Starting your call with a reporter by asking whether it’s an OK time to talk shows you respect their time and understand the impending deadlines that plague reporters. Most of the time when you ask this, reporters will say it’s a good time to talk. Sometimes, they’ll tell you they’re on deadline, in which case you can ask when would be a better time to call back.

Give the reporter new information

Given the likelihood that a reporter is familiar with your news release and email pitch, make sure to offer new information when talking with reporters on the phone or leaving voicemails. Your updated pitch doesn’t have to be entirely new, but it does need to be revamped with additional information.

When I follow up with reporters, I have all of the story facts right in front of me. I give journalists the nut graph, then supplement the story idea with supporting facts that hammer home the newsworthy angle. I always do a quick Google search on each journalist I pitch to find any recent articles or related story coverage. This info is great for tailoring pitches and showing journalists you’ve done your homework. Then when I’m talking with journalists, I tailor my conversation based on their beat, publication type and verbal cues showing their interest.

Remember to sell the newsworthy angle

It’s up to PR professionals to be experts in what makes a story newsworthy – the timeliness, proximity and prominence that we regularly see in news stories. It’s our job to identify the most newsworthy angle of any media pitch and then explain to the reporter why the story would be a good fit for their audiences.

On Your Next PR Follow-Up Call

Next time you talk with a journalist on the phone, assume they have already read your news release, and start your conversation by asking if it’s an OK time to talk. Then provide new information in addition to your original pitch and explain the newsworthy angle of your story idea. Incorporating these four tips into your phone pitches will give you the best chance of earning media coverage, and it will help you build relationships with reporters.